We have all done it. Left an item or note out on the counter or table as a reminder of a task that needs our attention. Even with the best of intentions, I know I am not the only one who has left that same item undone and sitting out for weeks.
Can it really work to leave an item out as a visual reminder? I am referring to those items that can quickly turn into piles of clutter, as they get buried under other items that find their way on to the counter. This is totally different than items that have a designated spot, like an entry way launching pad, where you organize items for your day.
I, myself, am guilty of creating visual piles. I think I could blame this trait on my genes. I previously shared the years of paperwork we worked on in part 1 of my dad’s office organization. Surely it must be genetic.
All blame aside, there is a way to incorporate your preference for visual cues when organizing your space. Create clearly labeled, permanent homes to serve as your visual reminders. The labels will keep you accountable to your clean space and help you refrain from piling papers and items that don’t belong.
This idea is utilized all throughout my dad’s office to keep the space usable and easy to maintain. He uses paper to serve as his visual cues. For example, he has receipts he keeps out for reference when reordering supplies. Our solution was to tape a labeled envelope to the inside of the supply cabinet door to stash the receipts.
This simple act will avoid receipt clutter on the desk while staying true to how he naturally functions, using visual cues.
What about all the little scraps of paper you leave out as a reminder to follow through on? Or the papers hanging around your living spaces that you want to reference but don’t necessarily require a permanent space in your filing cabinet?
This type of paper belongs in what I like to call Action Files. Pay attention to what action is required of paper laying around in piles or even being shuffled from place to place. Do they fall under tasks to do, contacts to be recorded, information you would like to read or just trash? As you sort through the individual papers, themes emerge and the types of action files you need tend to fall into place.
In my dad’s office, we used an action file station to house his common to-dos found scribbled on paper. It is unrealistic to try to reform a long established habit of writing on random slips of paper (although I did get him a small notebook to try to keep his notes contained).
The goal with Action Files is to create structure with a labeled home to store each task or item of information. My dad excels with file folders and so those are the backbone of the system we put into place in his office. He can grab the file folder to take to his desk and work. He can file his notes in the proper to-do for later.
We also implemented a system to work through new paperwork as it arrives and to avoid becoming discouraged with growing piles.
We found an orphaned drawer divider from another area of the home and put it to work in the now cleared out desk drawer to organize supplies.
If instead of notes of things to do you leave the actual item (library books, clothes to be mended) out on the counter, consider giving these items a permanent home too. Find a basket or container to corral these items together. You’ll know where these “to do’s” are located without having them out on the counter or dining room table.
By organizing in a way that respects your working habits and is specific to your style, the space can stay organized and it won’t feel like a chore to maintain. An organizing system only works if it works for you.
Look around your living spaces. How do you use visual cues? Take notice of which ones are working and which ones constantly turn into clutter?
*For other visual like minded folks, check out my solution for current kids’ projects, how I use my action files to process daily mail or even why I can’t fully commit to a digital planner.
SpaceforLiving says
Yeah, I am so glad it was helpful. I tweaked my action files a few times before they really "worked" for me too.
Kira McKee says
Great, great post, Autumn! I always feel inspired, and empowered, to organize something after I read your blog. I've been using those "action" type folders too, but I got some ideas after read this on how to make it more efficient for me. So thanks!
SpaceforLiving says
Oh, I love me some sticky notes. The problem comes when the notes become stagnate and dusty! LOL!
SpaceforLiving says
Thanks Suzanne. You certainly have a multifunctional space which can be challenging. I’ll be cheering you on!
Suzanne says
Great tips — and how did you get in my house to take a picture of my messy desk? 🙂 I definitely need to adapt some of your ideas to my messy homeschool + 3 jobs home office space!
Kirche Rogers says
I love your blog, and this is an excellent post! I am a visual reminder person, constantly tacking sticky notes to my phone–I always have it with me, so it's the most consistent place I can put a reminder. I like your solution.
Carrie says
I think you and I are soul sisters! I just read your post on orgjunkie.com, and I do all those things. You are so right! I hope more people read that post and apply them. My mom always told me that no matter what, a made bed makes the room look neater!
Megan says
I love all your organization before and afters. You have done an amazing job! I can’t wait to explore the rest of your blog. 🙂
Megan