Digtal vs. Paper Planner

Orange Circle Planner

In part 1 of the digital vs. paper debate, I shared all the fun planner/to-do apps I played with (all in the name of research of course). I found some great options, but even with all of those choices, I still don’t use any of them in my day-to-day scheduling.

  • I must first start with all the benefits of going digital that originally spurred me on to the mega-search.
  • I love how you can type in one task and set it on a reoccurring schedule.
  • With a click of a finger you can organize your list by the type of task, your personal categories, and set its priority and due day. It keeps everything so tidy.
  • Plus you can easily coordinate and share your schedule with coworkers or hubby.

But, after all the research and testing of the various apps, I was still missing something. Maybe it’s the visual learner in me, longing for a conventional planner with good old fashion written down tasks. I was nostalgic for the flipping of pages back and forth to view pending and accomplished tasks. I missed the quick chicken scratches just to get your ideas on paper.

It became even more clear to me when my grandma showed me her old calendar from 1968!

It was so interesting to look over her notes that read just like any busy mom with 5 kids today. Penciled in were a few doctor appointments and a reminded to renew her driver’s license.Don’t get me wrong, I promise I am not keeping my planners for prosperity’s sake, but there is something about the written word that is lost when you go digital.

More importantly, I was struggling to keep ideas in my head because I didn’t have a second to type them on the keypad (I don’t text therefore I am as slow as molasses on those tiny keypads). It resulted in brain clutter with ideas swirling all around; and that is the worst type of clutter!

I really wanted a digital planner to work, but it wasn’t working despite how good the list of pros looked (and yup I made the list of pro/ cons on paper).

I decided to continue my search so I headed to my local Office Depot to see what options were available for portable planners. There was no shortage of options, from Franklin Covey, Day Runner, Mead, and even an Office Depot brand. The cheapest was an $8.99 version that was so small I can’t even imagine how someone could write in it. I kept envisioning it collapsing in on your hand over and over while you were writing. I was stunned to see the price went up to $39.99 and even higher for a leather bound planner. Here is a Day Timer planner at the top of the price range.

 

I was drawn to mid-size notebooks ranging in price from $12.99 to $16.99. Although there was a very cute 8×10 for $19.99 that was making my heart flutter, I walked away empty-handed hoping Target would have some cheaper deals. My Target was only more of the same.

By this time the iPhone app prices weren’t looking so bad. In a anticlimactic ending, I ordered a daily planner from Snapfish for $9.99 but I had a $10 off coupon and only paid the $2.99 shipping. Even though it was a win for my inner Team Thrifty, I settled for a planner that did not have all the features I was looking for.

It has served me well for the time being, but I wanted to alter it to make it closer to what I was looking for in the digital equivalent. In came durable filing tabs that I first used to spruce up the binder that organizes my recipes.

They are durable and perfect for my constantly used planner. I use them to mark where my current master task list is located as well as where the month views are.  My master task list is where I record my to do’s (my time-sensitive to do’s are written on their necessary day) I refer to when scheduling my week. I love that I can move the tabs around and add and remove tags so quickly.

I also use a binder clip to mark the current day and hold various slips of pending paperwork.

I added a front pocket to keep everything tidy because a planner stuffed with paper creates the image that you are disorganized (whether you are or not). Some may gasp at my unsightly pocket but I wasn’t interested in spending longer than 2 minutes making a pocket that only I would see (until now that is). Call me crazy.

This is not ground breaking stuff but it is about making what you have work for you. One day I will be able to justify spending money on a planner that really fit my needs. Like this one from Orange Circle Studios (Read more about my planner crush).

For now, as a stay-at-home mom looking to pinch pennies in any place I can, I am proud to find creative solutions instead of dropping $20 (or more).

I have not completely abandoned my beloved planner apps. I still play around with some apps, mainly Pocket Informat. One day in the future I might make that big jump to go digital but until then I am satisfied with the paper option. It’s working for me.

We’re a month into the new year! Have you already ditched your first planner in favor of another option? Since planners are so personal, I would love to hear what works for you? Are you digital or paper? Do you have a specific app or web-based format that you use like Google Calendar, Outlook, iCal? Do believe a paper and pencil planner makes you look unprofessional in our extremely digital society? Add your comments below.

Energize Your Day!

Nature

One of the hardest things about being a mom (work-at-home, working mom, single mom, homemaker) is becoming a self-starter. No one will check up on your work or evaluate how you spend your time.

There are no quarterly reviews to evaluate your progress and goals. It is all up to you to get things done and it may feel like you are never off the clock. Any time is free reign for little ones who need you.

How do you trigger that get up and go when you feel worn out and can only imagine collapsing in a heap on the couch?

In her book, Time Management from the Inside Out, Julie Morgenstern, explains how important it is to incorporate energizing activities into your schedule. She encourages you to think about what “activities boost your energy” and use them to invigorate you for the rest of your day.

This past weekend I experienced first hand the effects of a natural energy boost. I planned way too many projects for my first free weekend in a long, long time. Here is a peek at one.

I’m excited to share all the details of this cabinet project soon! When I was sitting on my couch contemplating my list of to-do’s, I was only able to get started and power through with the help of some upbeat, invigorating songs. Here are my current favorites that really get me moving.

Breakeven by The Script

Gonna Get Over You by Sara Bareilles

Show Me What I’m Looking For by Carolina Liar

The types of activities that energize are different for everyone. When I need a recharge these are the ones that work for me.

  • Listen to music
  • Get up to stretch
  • Change activities
  • Read
  • Talk a brisk walk outside or just head outside for some fresh air
  • Call a friend

These are quick activities I can do at any moment to get me recharged. Energizing activities can also be planed in advanced.

One evening during the week I schedule in a run with a friend. I look forward to this every week and afterwards I am pumped up by the exercise, connecting with a friend and enjoying some time for myself. It is easy to brush this type of stuff off, but when you schedule in time for your own well-being, you realize how it makes the rest of your day or even your week feel more balanced.

Julie Morgenstern gives more examples of energizing activities in her book, Never Check E-Mail In the Morning,

  • focusing on a goal
  • changing activities
  • drinking a glass of water
  • Taking a short nap
  • stretching
  • doing a physical activity you love
  • going for a brisk walk outdoors
  • eating a high-energy snack
  • reading a book
  • listen to music
  • pamper yourself
  • going outside
  • do nothing
  • calling a friend
  • set a scheduled girls’ night once a month
  • date night with your spouse
  • planning a special outing

Which ones reinvigorate you?

As we think about all the ways we can energize our day, it’s also important to be aware of activities that drain you or undermine your get up and go efforts.

I often sit down with a little snack and coffee and turn on a favorite daytime talk show for a little treat. But it’s exactly that, a treat, not a recharging activity. Once I get all comfy, I have a hard time restarting. I am not perked up and ready to go like I am after I do an energizing activity.

We need time for both treats and recharges but just be aware of your own personal differences so you don’t confuse one with the other.

Enough with all this talk! Let’s make something happen! What energizes you? What is a task you have been dreading? Pick one of your favorite energizing activities and let’s get going to check that puppy off your to-do list! I am off to go clean the toilets (and trust me, I needed a recharge before diving into that!)

My January Read: Organizing your Time

Book_TMIO

 

If you missed my December Read find it here.

January is a great month to get back to basics and focus on what is important to us. This months read does just that. Anyone who wants to get organized is probably familiar with must-read author, Julie Morgenstern. Although I’d checked out a few of her organizing books I had never taken a look at her systems for time management. I had high hopes for her book, Time Management from the Inside Out, and she did not disappoint!

Time Management is such an important, I dare say the most important, thing to getting organized. In fact, if you don’t have your time organized it is a struggle to get any part of your life in order.

Read It

Even if you feel you have a good handle on your time management this book is guaranteed to provide at least one useful tip.

Skip It 

If you don’t have time to read a book about time management. Ha! No, really I’d recommend it to anyone.

Favorite Tip

“Keep your planner accessible at all times for jotting down thoughts that come to mind. When you don’t have a single, consistent place to record the new to-dos that you think of or ideas you want to follow up on, it’s really tempting to jump up and do them right away. If you create a safe, reliable place to record this information, you can fight this temptation. Keep your planner nearby and record ideas as they occur to you.”

Most Beneficial Strategy

Look at how you spend you time with your overall life goals in mind and then create a Time Map to correct any imbalances in your life.

 ”A Time Map is a budget of your day, week, or month…it reflects who you are and what is important to you.”

Your activities are placed in boxes or compartments to provide structure to your day. This allows you to focus on the task at hand instead of your long list of to-dos. You dedicate space to the areas that are most important to you while still scheduling time for everyday chores and tasks.

 


I created my own time map and was very satisfied by the little bit of ‘me’ time I was able to fit in everyday. It has energized my day more than I would have imagined. Instead of feeling like errands are always on my list, I have a scheduled day to do errands. It’s helped me to stop feeling like I am running out to do errands every day of the week. On my designated errands day, I do the most urgent errands first and if there are a few I don’t get done that day, they wait until next week.

I’ve employed the same strategy for my paperwork. I have set side a “desk day” when I work on paperwork. If paperwork comes up throughout the week, I schedule it in on my Wednesday afternoon paperwork session. As things arrive in the mail I don’t feel like I have to drop what I am doing to sort and file every paper. I can handle the urgent ones and keep the rest in my inbox until my next desk day. Once you have mapped out your time you can easily move things around to fit your needs without feeling like you are neglecting a part of your life.

If it is sounding too restrictive for you, Julie Morgenstern also offers options and examples for people who have a fear of structure or those who can’t realistically schedule in detailed parts of their day because their job relies on too many unpredictable factors.

There really is something for everyone in Time Management from the Inside Out It opens your eyes to how much control you do have over your time. Once your time is in order it is an energizing and freeing feeling.

Do you have a daily or weekly schedule? Do you follow it to the exact minute or is it more of a guideline? Has anyone else felt the freeing benefits of time mapping your day? Is there a book about time management that you really loved?

For more Time Map examples or all things Julie Morgenstern visit her website.
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